Pub with kitchen
The Fox & Lantern. Tables, stock and staff, sorted before service.
A village pub in Buckinghamshire. A busy village pub with a kitchen, a cellar and twelve staff, run from a paper diary, a clipboard and a group chat.
The problem. Sound familiar?
- The Sunday-night stocktakeCounting bottles on a clipboard, then guessing what to reorder.
- Table bookings by phoneMissed calls in service, and a diary nobody else can read.
- The rota in a group chatSwaps, gaps and nobody sure what the wages will be.
The system. Six parts, one system.
- 01Stock from the tillEvery sale counts stock down, with reorder reminders before you run out.
- 02Online table bookingFree tables online, deposits for big groups, reminders by text.
- 03Staff rotaShifts and swaps on phones, with wages shown against takings.
- 04Waste logSpills, breakages and staff drinks logged as they happen.
- 05Supplier invoices readInvoices read from the PDF and checked against what was ordered.
- 06Tonight at a glanceCovers, staff on, low stock and specials, on one screen before service.
- All six partsOne system, one login, nothing typed twice.
How it connects. Nobody types anything twice.
Each part hands what it knows to the next, so the right thing happens without anyone copying it across.
- 1Table booked
- 2Covers tonight
- 3Stock checked
- 4Reorder sent
- 5Rota set
- 6Tonight screen
Your week. Before and after.
Rough hours a week for a business like this. Estimates to show the idea, not promises.
Hours a weekBeforeWith the system
- Stocktake and reordering4 h1 h−3 h
- Taking bookings by phone5 h1 h−4 h
- Rota and swaps3 h30 min−2.5 h
- Typing in supplier invoices2 h15 min−1.75 h
Time back each week
11 hours
Worth, over a year
£7,560
Estimates for a business like this, at £14 an hour of staff time over 48 weeks.
Example business: names and figures are illustrative.
Want something like this?
A free call. We'll look at how your week works and tell you honestly what we'd build.